Damages form (Cargo)

You can use the Damages form to:

• Add damages for a cargo lot (on page 1).

• Update damages recorded for a cargo lot (on page 1).

• Delete damages recorded for a cargo lot (on page 1).

If you do not select a record in the list view or select multiple records, N4 disables the Record Damage action.

In N4, when you record damages against a cargo lot, N4 splits the cargo lot and creates a new cargo lot for the damaged items. This segregates the damaged cargo from the undamaged items.

For example, a cargo lot has 11 barrels and you record damages with quantity, three. N4 splits the cargo lot into two, the original cargo lot is updated with quantity = 8, and a new cargo lot is created at the same position with quantity = 3. Now you can track and move the damaged and undamaged items separately.

If the cargo lot position already has other damaged items, N4 combines any new damages recorded for the same cargo lot if the bill of lading item (commodity, product type, and packaging) and the damage type of the damage record is the same.

When you record a damage for a cargo lot, N4:

• Creates separate cargo lots at the same location for the same BL Item if the set of damages associated with the cargo lot are different.

• Retains the cargo lot damages when you move a cargo lot.

• Validates the Damage Quantity entered when recording damages and then splits the cargo lot.

• Combines damaged cargo lots at the same location if the BL Item and the Damage Type is the same.

If you merge two cargo lots with the same damage type but different severity, the damage severity of the target cargo lot overrides the damage severity of the merged cargo lot.

• For Identified cargo lots, you can record damages even before you manifest the cargo lot. When you later manifest the cargo lot, N4 simply updates the position of the Identified cargo lot without changing the Damage information.

The Damages tab (on page 1) in the Cargo Lot Inspector (on page 1) displays the damages recorded against the selected cargo lot. In addition, if you record a major damage for a cargo lot, N4 displays the damaged icon in the Cargo Lot Inspector.

When you record damages for a cargo lot:

• When you perform a cargo lot operation if the cargo lot quantity is adjusted to a value less than the work instruction quantity and if you confirm the cargo lot adjustment in the confirmation message dialog, N4 updates the the work instruction quantity to match with the cargo lot quantity.

Assume we have a cargo lot with quantity 100, and it has an existing work instruction for 100. If the lot quantity reduces to 80 when you perform the cargo lot operation (for example, recording damage), N4 updates the work instruction quantity to 80.

• If the lot quantity reduces to zero due to any cargo lot operation and if you confirm the adjustment in the confirmation message dialog, N4 deletes the existing work instruction.

You cannot record damages against the default cargo lot.

Cargo Damage Examples

The following examples illustrate some of the behavior related to cargo damages:

Example 1: A new Damage Lot is created.

• Lot 123-1 has Quantity = 7 and is in position X.

• You record a Damage (e.g Leaking) with Quantity = 3.

• N4 creates a new lot 123-2 with Quantity 3 and Damage Type = Leaking at position X.

• N4 reduces the Quantity of lot 123-1 to 4.

Example 2: You record additional damages to the Damaged Lot.

• Lot 123-2 has Quantity 3 and Damage Type = Leaking and is at position X.

• You record another damage (e.g. torn) with Quantity = 2.

• N4 creates a new lot 123-3 with Quantity = 2 and Damage Type = Leaking and Torn at position X.

• N4 reduces the Quantity of Lot 123-2 to 1.

Example 3: You move a part of the damaged lot to a new location.

• Lot 123-2 has Quantity 3 and Damage Type = Leaking and is at position X.

• You move Quantity = 2 to position Y.

• N4 creates a new lot 123-3 with Quantity = 2 and Damage Type = Leaking at position Y.

• N4 reduces the Quantity of lot 123-2 at position X to 1.

Example 4: You move a part of the damaged lot to a new location.

• Lot 123-2 has Quantity 3 and Damage Type = Leaking and is at position X.

• You move Quantity = 2 to position Y.

• N4 creates a new lot 123-3 with Quantity = 2 and Damage Type = Leaking at position Y.

• N4 reduces the Quantity of lot 123-2 at position X to 1.

• You move the remaining Quantity (1) of Lot 123-2 to position Y.

• N4 combines the lots since the Damage Type and original BL # are the same.

Add damages to a cargo lot

You can use the Damages form (on page 1) to add damages for the selected cargo lot.

To add a damage item:

1. In the Damage Quantity field, edit the value if you want to record the damage for only a part of the cargo lot quantity.

2. In the All Damage Items area, click .

3. From the Damage Type lookup field, select a cargo damage type.

From this lookup field you can select only the cargo damage types that exist in N4. To add a new cargo damage type, see Cargo Damage Types view (on page 1).

4. From the Damage Severity drop-down list, select Minor and Major to indicate the severity level of the damage.

If a cargo lot has Major damages, N4 displays an icon in the left area in the Cargo Lot Inspector (on page 1).

5. Enter any optional information for the damage such as the date when the damage was reported  , and damage description.

6. Click Add.

N4 lists the damage item in the All Damage Items area.

7. Repeat steps 1 - 5 to add all the applicable damages for the cargo lot.

8. Click Save.

If you click Close, N4 closes the form without saving the changes.

When you record a damage against a cargo lot, N4 records the

• CARGO_DAMAGE event for the unit and the cargo lot. You can use the History, Events tab in the Unit Inspector and Cargo Lot Inspector (on page 1) to view the event details.

• GC_DAMAGE event for the cargo lot and bill of lading. You can use the History, Events tab in the Cargo Lot Inspector (on page 1) and Bill of Lading Inspector (on page 1) to view the event details..

The following table lists the optional fields in the Damages form:

Update damages recorded for a cargo lot

You can use the Damages form (on page 1) to update the damages recorded for a cargo lot.

To update a damage:

1. In the All Damage Items area, select the damage item you want to update.

N4 displays the details of the selected damage item in the Damage Item area.

2. Update the information displayed in the Damage Item area as required.

3. Click Save.

If you click Cancel or Close, N4 displays a dialog box warning you that edits will be lost. The message includes up to 20 characters of changes for each of up to four fields, listed by label. Click Yes to discard changes and close the form. Click No to return to the form and edit more fields or save your changes. System changes do not appear in the warning list. To disable this warning, see How do I disable the Edits Will Be Lost dialog?

When you update a damage, N4 records the following events:

• CARGO_DAMAGE_UPDATED event for the unit and the cargo lot. You can use the History, Events tab in the Unit Inspector and Cargo Lot Inspector (on page 1) to view the event details..

• GC_DAMAGE_UPDATED event for the cargo lot and the bill of lading. You can use the History, Events tab in the Cargo Lot Inspector (on page 1) and Bill of Lading Inspector (on page 1) to view the event details.

Delete damages recorded for a cargo lot

You can use the Damages form to delete the damages recorded for a cargo lot.

To delete a damage item:

1. In the All Damage Items area, select the damage item you want to delete.

2. Click .

3. Click Save.

If you click Close, N4 closes the form without saving the changes.

If you delete all the damage items for a cargo lot, the cargo lot is no longer damaged.

When you delete a damage for a cargo lot, N4 records the

CARGO_DAMAGE event against the cargo lot.

GC_DAMAGE_DELETE event against the cargo lot and the bill of lading item.